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Privacy Policy

Last updated: February 2, 2026

1. Information We Collect

We collect the following types of information:

  • Account Information: Email address and password when you register
  • Contract Data: Information extracted from uploaded contracts (vendor names, renewal dates, terms)
  • Usage Data: How you interact with the Service

2. How We Handle Your Contract Files

Your privacy is important to us. Here's how we handle uploaded contracts:

  • Contract files are processed immediately upon upload to extract relevant data
  • We do NOT permanently store your original contract files
  • Only extracted metadata (dates, vendor names, terms) is stored in our database
  • File processing is done securely using encrypted connections

3. How We Use Your Information

We use collected information to:

  • Provide contract tracking and renewal reminder services
  • Send email notifications about upcoming renewals
  • Improve our AI extraction accuracy
  • Provide customer support
  • Ensure security and prevent fraud

4. Data Sharing

We do NOT sell your personal data. We may share data with:

  • Service Providers: Third parties that help us operate (email delivery, hosting)
  • AI Processing: Contract text is sent to AI services for data extraction
  • Legal Requirements: When required by law or to protect our rights

5. Data Security

We implement industry-standard security measures to protect your data, including encryption in transit and at rest, secure authentication, and regular security audits.

6. Your Rights

You have the right to:

  • Access your personal data
  • Correct inaccurate data
  • Delete your account and associated data
  • Export your contract data
  • Opt out of marketing communications

7. Data Retention

We retain your account and contract data for as long as your account is active. If you delete your account, we will delete your data within 30 days, except where retention is required by law.

8. Cookies

We use essential cookies for authentication and session management. We do not use advertising or tracking cookies.

9. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of significant changes via email or through the Service.

10. Contact Us

For privacy-related questions or requests, contact us at privacy@renewalwatch.com.